CONFLICTS OF INTEREST

1. POLICY STATEMENT 

All volunteers of the British Baseball Federation (BBF) are required to perform the duties and activities of their position with the highest level of integrity and independence, in a professional and ethical manner. 

Although this policy details certain behaviours that may lead to a conflict of interest or the appearance of a conflict of interest, it is impossible to anticipate all situations that could lead to one. Volunteers may also inadvertently find themselves in a situation that leads to or could be perceived as a conflict of interest. These situations must also be disclosed.

Failure to comply with these provisions may result in disciplinary action, up to and including termination of being a volunteer of the BBF.

2. SCOPE

This policy applies to all volunteers of the BBF, as well as contractual third parties or partners doing business with the Federation. All are expected to abide by the provisions of this policy that are reasonably applicable to them.

3.     ACTION OR BEHAVIOURS TO AVOID

Below, you will find some situations, behaviours or events that should be avoided at all costs by volunteers, managers or other contractual third parties doing business with the BBF.

3.1  PERSONNAL INTEREST

Volunteers must ensure that no conflict exists or could appear to exist between their personal interests and those of the BBF. potential competitor, customer, partner, vendor, supplier or other business entity in which you have a direct or indirect financial interest.

Board members and volunteers must not:

  • Take part in or attempt to influence any BBF decision or any business dealings with a current or potential competitor, customer, partner, vendor, supplier or other business entity in which you have a direct or indirect financial interest.
  • Use the premises, equipment, supplies or services of other volunteers of BBF to promote their personal interests;
  • Use confidential information (participants data, board information, GB Baseball information) for their personal benefit during or after volunteering with the BBF;
  • To be in a position where they could benefit directly or indirectly from a BBF business transaction (e. g. supplier of goods or services, contract, license or partnership);
  • Give preferential treatment to any supplier or other person doing business with the BBF in order to serve their personal or others interests over the Federation;
  • Invest in, own, have an interest in, that might have an interest, direct or indirect, in any BBF commercial transaction, except in the case of a widely held public company whose dealings with the BBF do not represent a substantial portion of its total business;

The above should not be interpreted as an exhaustive list of all circumstances that could lead to a real or perceived conflict of interest.

3.2  FAMILY, and FRIENDS 

Volunteers and managers must not:

  • Use their position or contacts at the BBF to promote their personal interests;
  • Take part in or attempt to influence any BBF related decision or business dealings (including those concerning current or potential customers, partners, vendors or suppliers) that may benefit or appear to benefit a relative, close personal friend or a business enterprise in which a relative or close personal friend is involved or has a direct or indirect financial interest. 

3.3  FAVOURITISM

Volunteers shall not grant or appear to grant preferential treatment to a person with whom they have a close professional relationship. Board members, should NOT influence the decision of a coach (GB Baseball) or official to enhance the opportunity of a player (who is a relative). For example, but not limited to, a BBF board member should not try to influence subordinate volunteers (GB Baseball coaches) and umpires, to select athletes or make a decision about selection for a team, playing time, roster moves, etc in which a person being considered for selection or a decision involves a board members' family relative or close friend.

3.4  OUTSIDE BUSINESS ACTIVITIES

Volunteers are permitted to engage in outside employment or activities as long as they inform their manager prior to starting such activity, and to the extent that;

  • It does not compete with or reflect adversely on the BBF. 
  • It does not engage in any outside activity that is likely to involve disclosure of the BBF proprietary information or that is likely to divert time and attention from your responsibilities at the BBF.
  • It does not restrict your availability or efficiency;
  • It does not involve acting as a spokesperson for another baseball BBF non-affiliated organisation;
  • You cannot serve as a board member or technical advisor of a competitor that may reasonably be expected to become a competitor. 

3.5  GIFTS, HOSPITALITY & OTHER BENEFITS

Accepting a gift, a benefit or an offer of hospitality for oneself or for a colleague, family member or friend can lead to uncomfortable situations or to real or perceived conflicts of interest.

Volunteers may occasionally accept unsolicited gifts, hospitality, free travel, tickets, or invitations to sports or entertainment events (e.g., baseball/football game, round of golf, theatre show or concert) or other benefits, but only if they have a value of £100 or less, subject to the conditions expressed below. It is also permitted to occasionally accept a working meal of reasonable value paid for by a third party.

However, employees must not accept gifts, hospitality, free travel, tickets, or invitations to sports or entertainment events or any other benefits:

  • That are offered by a business partner and/or supplier of goods or services involved in an active request for proposal, sole source contract procedure or contract discussions, or in the six months following such a process, or as soon as they know such a process will begin in the near future;
  • That are offered by a business partner and/or supplier whose performance the employee is evaluating;
  • That are cash, loans, discounts or work rendered free of charge for personal purposes;

Volunteers must also refuse invitations to a conference or other formal gathering not mentioned above, organised or sponsored by an external party, a supplier, potential supplier or business partner, unless their manager determines that their attendance at such an event would not compromise or appear to compromise the objectivity, independence, impartiality or integrity of the volunteer of the BBF. If you have any questions please contact the president of the BBF. 

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