CLUB CONSTITUTION TEMPLATE
The form below is not prescriptive and should be used as a guide.
Each club should carefully consider the most appropriate constitution for its particular circumstances. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see Sport and Recreation Alliance website for details) for tax and other financial benefits.
NB. Wording below is a suggested constitution but clause 10, which states what would happen to the club funds in the event of the dissolution of the club is vital.
NAME OF CLUB
The club will be called NAME OF CLUB and will be affiliated to British Orienteering.
2. Aims and objectives
The aims and objectives of the club will be:
· To offer coaching and competitive opportunities in Orienteering
· To promote the sport of orienteering
· To ensure a duty of care to all members of the club
· To provide all its services in a way that is fair to everyone
· To ensure that all present and future members receive fair and equal treatment
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of British Orienteering.
4. Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription.
5. Officers of the club
The officers of the club will be (NB these are suggestions):
· CEO, President, Chair
· Club Coaching Co-ordinator
· Volunteer Co-ordinator
· Club Welfare Officer
· any other relevant position
Officers will be elected annually at the Annual General Meeting. Committee members may not serve in the same position for more than three years.
The club will be managed through the Management Committee consisting of:
NAMES OF OFFICER POSTS. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than NUMBER OF MEETINGS per year.
The quorum required for business to be agreed at Management
Committee meetings will be: NUMBER [ACCORDING TO NUMBER OF OFFICERS IN POST].
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: DATE.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
8. Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 14 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be NUMBER [USUALLY 25% OF THE MEMBERSHIP].
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within NUMBER days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within NUMBER days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within NUMBER days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of NAME OF GOVERNING BODY OR SOME OTHER CLUB WITH SIMILAR OBJECTIVES TO THOSE OF THE CLUB.
11.Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
The club agrees to adhere to the Information Commissioner’s Office (ICO) Data Protection Laws as required link
13. Membership to the British Baseball Federation and agreement to adhere to their rules
The Club agrees to be a part of the British Baseball Federation (BBF) the National Governing Body of baseball in Great Britain. Thus, it agrees that all its volunteers, participants, coaches, officials or any other person agrees to the BBF constitution, membership terms, UKAD Anti-Doping rules.
NAME OF CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
POSITION: Club Chair
POSITION: Club Secretary
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